Ruprecht-Karls-Universität Heidelberg
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Doctoral studies in Mathematics and Computer Science at Heidelberg University

News

  • The Dean's office regular office hours for all doctoral affairs are Monday 14:00-15:00, Wednesday 14:30-15:30, Thursday 10:00-11:00, but subject to frequent change on short notice.
  • The Mathematikon Open House will be held on July 8. Its success depends on the active participation of all members of the Faculty. Doctoral students are particularly encouraged to contribute.
  • The Graduate Academy offers additional information and advice on both administrative and practical matters related to life as a Doctoral student in Heidelberg.

How to apply as a Doctoral student to the Faculty

Please read carefully the information provided on this page before submitting your application, and ensure that you understand the details of the procedure. At a minimum, you must:

  1. Find a supervisor for your doctoral project, complete the form Supervision Agreement (Word document, .docx, 285kB) together with the supervisor, and have the supervisor sign the form. This form is mandatory for any application.
  2. Register online at the HeiDOCS Portal and fill out all the required information. Only once you have entered all the information, the office for doctoral studies will be notified and able to subsequently process your application.
  3. Hand in all documents required at the Dean’s office (Mathematikon, room 01-101) during office hours for doctoral affairs. For the documents to be handed in, see the links below.
Please select from the menu above.
Please read carefully all the information before submitting you application.

Regulations of the Doctoral Degree in Mathematics and Computer Science

Background

[The following guide is based on the regulations for the Doctoral degree1) at the Combined Faculty of Natural Sciences and Mathematics2) at Heidelberg University and summarizes common practice followed in the Faculty of Mathematics and Computer Science. In case of conflict, the provisions of the German version of the regulations shall prevail.]

The Faculty confers the degree of Dr.rer.nat. (Doctor of Natural Sciences) to candidates upon submission of a dissertation (doctoral thesis), an oral examination, and publication of the thesis work in the fields of Mathematics or Computer Science. Both allow an interdisciplinary option with a related field. The degree attests to the ability to carry out independent research in the chosen subject area.

Note that some of the specifics are different in Mathematics and Computer Science.

Admission as doctoral student

Candidates generally carry out their thesis work as Doctoral student at the Faculty, under supervision of a qualified doctoral advisor who will support their graduation.

Admission as a doctoral student depends on proof of sufficient theoretical and practical knowledge in the intended field of study, and may be subject to additional course requirements.3) The typical applicant holds a Master degree (or Diploma) in Mathematics or Computer Science from a German University or foreign equivalent with a minimum of four years of prescribed university studies (including any previous degree such as Bachelor). Candidates are advised to pre-check their qualifications on the Anabin Website and to consult the typical requirements listed here (PDF, 112kB).

The application also requires a supervision agreement with the prospective doctoral advisor, and specification of the members of the oral examination (defence) committee. These can be changed before graduation, but candidates are advised to give thorough thought to these decisions prior to submitting their application.

The admission decisions are made by the respective Doctoral committee4) in Mathematics or Computer Science. The doctoral student status is usually granted for three years, and may be extended upon substantiated request and support of the doctoral advisor.

Thesis review and oral examination

The final version of the dissertation may be submitted upon completion of the research work and proof of fulfillment of any course requirements. The thesis is evaluated by two reviewers, one of which is the doctoral advisor. The second reviewer may be nominated by the student and the advisor, but must be confirmed and contacted for their written report by the Dean. The reviewers must be professors or scientists with habilitation at the Faculty, or hold an equivalent position at an external institution. The second reviewer should be knowledgable about the subject of the thesis, but must not be in any direct dependency or other conflict of interest with the doctoral advisor or the candidate. The reports must be prepared independently from each other.

The written reports recommend acceptance or rejection of the thesis, and (in case of acceptance) grade it with a mark in the range of 1 (very good) to 4 (adequate) in steps of 0.5.

The reports are confidential until after the oral examination, at which point the Candidate may request a viewing permission.

The oral examination is scheduled upon reception of the written reports and circulation amongst the Faculty. The examination committee is composed of the doctoral advisor and further members of the faculty representing the chosen field of study as specified below. The grading scheme is the same as for the thesis itself.

The final grade is calculated as an average of both, dissertation and oral examination. The degree will be conferred “magna cum laude” for an average grade up to 1.5, “cum laude” for an average grade up to 2.5, and “rite” for an average grade up to 4.0. The exceptional honour “summa cum laude” requires, in addition to a perfect score of 1.0, that this recommendation be made by both reviewers, an additional (third) supporting external report, and unanimous confirmation by the oral examination committee.

Publication

The doctoral degree is only conferred upon proof of publication of the thesis work within two years of the successful defence. The minimum requirement is deposition of the Thesis at the central University library.

Cumulative theses

Cumulative theses are not permitted in the faculty of mathematics and computer science.

Specific requirements for a degree in Mathematics

Typical admissions requirements can be found here (PDF, 112kB).

The reviewers should be professors or scientists with habilitation at the Faculty of Mathematics and Computer Sciences, or hold an equivalent position at an external institution.

For non interdisciplinary work, the doctoral examination is held by three examiners who have to represent the two subfields applied mathematics and pure mathematics. The third examiner can be chosen from either field. The doctoral advisor is one of the examiners, but the second reviewer need not. Two of the examiners have to be members of the Faculty. The exam is chaired by a member of the Faculty and should last between 1 and 1.5 hours.

  • For interdisciplinary work, one, or even two, other fields can be part of the examination, which then has to cover three fields represented by four examiners. These fields have to have a reasonable relation to Mathematics (see Promotionsordnung Appendix § 10). It is then not required that both fields of Mathematics are represented by the examiners.
  • It is then not required that both subfields of Mathematics are represented by the examiners.
  • The main subjects of the interdisciplinary project should be covered by the reviewers of the dissertation.

Specific requirements for a degree in Computer Science

Please contact the Dean’s office for further information regarding admissions requirements.

The reviewers of the thesis should be professors or scientists with habilitation of the Faculty of Mathematics and Computer Sciences or the Faculty of Physics and Astronomy representing the field Computer Science, or hold an equivalent position at an external institution.

  • Computer Science (not interdisciplinary) comprises four fields
    • Practical Computer Science
    • Theoretical Computer Science
    • Technical Computer Science
    • Applied Computer Science

    The doctoral examination is held by four examiners who have to represent three of the above fields. The fourth examiner can be chosen from any of the above fields. Two examiners should be the reviewers of the dissertation. At least two of the examiners should be members of the Faculty of Mathematics and Computer Science or the Faculty of Physics and Astronomy. The exam is chaired by a faculty member and should last between 1 and 1.5 hours. See also the form Assignment of examiners to fields of Computer Science (PDF, 41kB) (German)

    Computer Science (Interdisciplinary)
    • Upon the candidate's application an alternative field can be part of the examination. Again, the doctoral examination is held by four examiners representing three different fields that have to have a reasonable relation to Computer Science (see Promotionsordnung Appendix § 10)
    • It is only required that at least two of the above fields of Computer Science are represented by the examiners. Two examiners should be the reviewers of the dissertation, one reviewer has to be a member of the Faculty of Mathematics and Computer Science or the Faculty of Physics and Astronomy
    • At least two of the examiners should be members of the faculty of Mathematics and Computer Science or the faculty of Physics and Astronomy. The main subjects should be covered by the reviewers of the dissertation.
  • 1) Promotionsordnung
    2) Naturwissenschaftlich-Mathematische Gesamtfakultät (Mathematics and Computer Science, Chemistry and Earth Sciences, Physics and Astronomy, Biosciences)
    3) Kenntnissstandprüfung
    4) Promotionsausschuss

    Contact Information

    ATTENTION:
    Please make sure to always use the latest version of all the forms required!

    All correspondence should be addressed to:

    Dorothea Heukäufer
    Dekanat Fakultät für Mathematik und Informatik
    Universität Heidelberg
    Im Neuenheimer Feld 205
    69120 Heidelberg

    Office Hours for Doctoral Students (all doctoral affairs including submission of documents):

    Monday14:00-15:00
    Wednesday14:30-15:30
    Thursday10:00-11:00

    Please check for any changes!

    Contact:

    Email: dekanat@mathinf.uni-heidelberg.de
    Tel. (06221) 54-14014

    Information about the current doctoral committees of Mathematics and Computer Science can be found here.

    Regulations for the conferral of a doctorate as of July 29, 2015 (German (PDF))

    Regulations for the conferral of a doctorate as of September 22, 2006 (German (PDF) / English)


    Forms

    Application to be admitted as doctoral student at the Faculty of Mathematics and Computer Science

    Form: Application to be admitted as doctoral student at the Combined Faculties for the Natural Sciences and Mathematics (PDF, 400kB) (German and English)

    Form: Supervision Agreement (Word document, .docx, 285kB) (English)

    Form: Assignment of examiners to fields of Computer Science (PDF, 41kB) (German)

    Form: Extension of doctorial studies (PDF, 49kB) (German and English)

    Form: Extension beyond 5 years: doctoral student (PDF, 50kB), supervisor (PDF, 50kB)

    Admission to the Doctoral Examination at the Faculty of Mathematics and Computer Science

    Form: statutory declaration (PDF, 132kB) (German and English)

    PDF of examples of the first pages can be found here (German (PDF, 97kB))

    Form: Application for admission to the doctoral examination at the Faculty of Mathematics and Computer Sciences (German (PDF, 11kB))

    Publication of the thesis

    Form: publication (German) (PDF, 331kB)


    Step-by-Step Practical Advice

    Dear Student, this page is conceived as a step-by-step guideline during the various stages as a doctoral student at this faculty. As in the course of your studies changes in the administrative processes may occur, please make sure to consult the information recurrently as you proceed during your studies!

    1. Application to be accepted as doctoral student at the Faculty of Mathematics and Computer Science

    Applications are considered under the following conditions: the applicant must provide a university certificate (Diploma, Magister, Master, State Examination) or, in case of a foreign examination, an equivalent certificate. The qualification should be in the field of the proposed studies. The applicant has to provide the agreement of the supervisor, or both supervisors in the case of interdisciplinary studies. The doctoral committee will decide about the application.

    The following three steps have to be taken in the order given:

    1. Find a supervisor for your doctoral project and complete Form: Supervision Agreement (Word document, .docx, 285kB). If there is a supervision agreement with the HGS, it will be accepted if the original and a copy are provided.
    2. Register online at the HeiDOCS Portal. This registration cannot be completed without a signed supervision agreement.
    3. Submit all of the following items (personally during the office hours for doctoral affairs or by mail. Emailed applications will not be accepted):
      • Form: Supervision Agreement (Word document, .docx, 285kB). If there is a supervision agreement with the HGS, it will be accepted if the original and a copy are provided.
      • Form: Application for admission as a doctoral student (PDF, 400kB) (German / English)
        For choosing the reviewers, examiners and subjects of defense, see also the Short Guide to the Organization of Doctoral Studies in Mathematics and Computer Science at Heidelberg University. You are strongly advised to have the consent of all members of your prospective defense committee when handing in your Application for admission as doctoral student.
      • Certified Copies of all previous academic examinations including school leaving certificate, including transcripts of records. Ordinary copies can be submitted but in this case, the originals of these have to be presented.
      • CV (dated and signed), including nationality
      • a copy of identity card where first name und surname as well as place of birth are clearly indicated
      • In the case of foreign certificates:
      • If the previous qualification is not in the subject chosen for the doctoral studies:
      • In the case of foreign certificates or if the previous qualification is not in the subject chosen for the doctoral studies:
        • Statement of the adviser about the qualification of the applicant
        • proof of course achievements in the chosen subject. For Mathematics, see typical requirements (PDF, 112kB).
        • final thesis as hardcopy and electronic version (pdf)
    • The letter of acceptance as doctoral student always states an expiry date of doctoral studies after 3 years. If by that date the studies have not been completed, an extension needs to be filed using this form (PDF, 49kB). There will be no reminder regarding the expiry date. An extension is usually granted for 12 months.
    • If you should need to extend your doctoral status beyond 5 years, please use the appropriate form: doctoral student (PDF, 50kB)
    • Please make sure to have your doctoral status prolonged until the completion of the final examination!

    2. Admission to the Doctoral Examination at the Faculty of Mathematics and Computer Science

    Candidates are required to hand in:

    • 5 hardback or paperback copies of the dissertation, no emblem or University seal, no spiral binding
      • German and English abstract at the beginning
      • Title and full name of the adviser(s)
      • You may print in the following words: "Date of the oral examination" (do NOT print in the date itself!). A sample pdf of the first pages can be found here: (German (PDF, 97kB))
      • In order to verify the formal correctness, it is advisable to send a pdf version of the first pages including the acknowledgements, if any, via email to the dean's office before printing the 5 copies.
      • In case of interdisciplinary projects in Mathematics the doctoral committee recommends that an accompanying text is provided stating what the new mathematical contributions are. This has also to be made explicit in the reviews submitted by the thesis’ reviewers.
    • It is the candidate’s responsibility to provide additional hardback or paperback copies to the reviewers.
    • An identical pdf-version of the complete dissertation via email to: dekanat@mathinf.uni-heidelberg.de.
    • Form: Application for Admission to the Doctoral Examination at the Faculty of Mathematics and Computer Science (German (PDF, 11kB)), filled in and signed
    • Form: statutory declaration (PDF, 132kB) (German / English) filled in and signed
    • Criminal Records Bureau certificate (or German work contract)

    3. Before the Final Examination

    • The dean's office sends out a letter to the reviewers asking them for their reviews to be submitted to the dean's office within a month. Note that the review deadline cannot always be ensured.
    • Once both reports have been received, faculty members have access to the dissertation and the reviews via a web-based system for four weeks during lecture period and up to six weeks during semester break.
    • The termination of this timespan is announced to the doctoral candidate via email, and he or she can arrange for date, time and place of the oral examination after contacting all examiners. This date has to be after the termination of the above circulation time.
    • This information has to be communicated in writing (email) to the dean's office as early as possible.
    • It is the candidate's responsibility (or the responsibility of the chairperson of the examination committee) that the sealed envelope (containing the examination papers and complete documentation of all documents and correspondences concerning the individual's procedure at this faculty) for the examination is collected at the dean's office on the day of the defense (or before on request) and resealed and returned to the dean's office after the examination as soon as possible.

    4. The Oral Examination

    • It is the responsibility of the candidate to arrange a time and location for the oral exam. The candidate is advised to send out a reminder of the oral exam shortly before the date of examination.
    • The presentation of the thesis (talk) should be no more than 20 minutes.
    • The oral examination lasts between 1.0 and 1.5 hours, starting with the presentation of the thesis, followed by questions from the examiners about the thesis, and questions about the chosen fields of examination (minimum of 10 minutes per subject).

    5. Publication of the Thesis

    To accomplish this task, the general procedure requires the following steps:

    • Publication has to be confirmed within two years after the oral examination. If this is not complied with, the rights of the doctoral procedure will expire and the doctoral degree cannot be conferred on the basis of the dissertation that has been handed in.
    • Upload the electronic version of the dissertation, please see the information of the library: Library forms and Publications at HeiDOK and Electronic Publishing at HeiDOK
    • Collect 3 copies of the submitted dissertations (not corrected or improved versions), which will be sealed and signed by the dean.
    • Together with the form "publication" (German) (PDF, 331kB) and the copyright agreement (obtained from the Website of the library before uploading - see above) the 3 copies of the dissertation have to be delivered to the university library in building INF 368 weekdays 9:00am to 3:30pm.
    • The form "publication" has to be filled in and signed by yourself and returned to the dean's office after confirmation by the university library.

    6. Doctoral Degree and Certificate

    • After the proof of publication is received, the doctorate can be conferred (by issuing the certificate)
    • You will receive an invitation via email to the celebration of your semester and if you are willing to wait until then (it is usually May for winter term examinations and November for summer term examinations), you can receive the original certificate at this formal procedure.
    • Prior to that, certified copies will be issued by the dean's office and you will receive an email to inform you about this. Upon receipt of these you are entitled to carry the title “Doctor of Science / Doktor der Naturwissenschaften (Dr. rer. nat.)”. These copies can be mailed to you if you provide an address.
    • If you do not wish to participate in the celebration, you will also receive information via email about this, and you can collect the originals at the dean's office.
    • If you cannot collect your certificate personally, you can ask someone else to do so. This person needs to be authorized by you and identify him-/herself with an Identification Card. A template can be found here (PDF, 60kB).

    Forms

    Please go back up and click on the Forms link.



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    Letzte Änderung: 19.06.2017 - 13:16:11
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